An office should be efficient, professional, and comfortable. A well-stocked supply closet is important; everyone should have the tools they need to do their best work. Pens, pencils, markers, paper clips, pads of notepaper, staplers, binders, sticky notes, and file folders are the little things that make a big difference in keeping a business going. If your business is just starting out, you’re going to need furniture. Start with the essentials: chairs, desks, filing cabinets, and a conference table. A whiteboard is helpful for team collaboration and brainstorm sessions. Every employee and client should have a comfortable place to sit, so don’t skimp on office chairs. You can add more storage and desk accessories as your company grows. The right office electronics will make it easy for you and your coworkers to get things done. Every office needs a printer, copier, and shredder. Many companies only accept official correspondence via fax, so you’ll probably need a fax machine as well. A three-in-one printer is an option if you’re starting small. Make sure you have plenty of ink and toner on hand, so you’ll never have to wait to get back to work. If morale is important to you, don’t skimp on breakroom supplies. A first aid kit and some cleaning supplies will come in handy. The coffee machine can make a difference in everyone’s day, and a few snacks can keep people going, too.
If you work in an office, chances are you’re going to be spending a lot of time in your chair. These days, nearly everyone works in front of a computer, and spending hours in an uncomfortable chair day after day can be rough on your body. Make it easy on yourself and get something nice. A good ergonomic chair can help alleviate the stress and pain caused from constantly sitting. Seat and back height should be individually adjustable; you’ll want your feet flat on the ground and your thighs horizontal to it. If your feet don’t touch the floor, look for a footrest; these are helpful for people with back problems as well as for pregnant women. Good lumbar and back support is crucial to making it through your long days without a sore body. Add a chair mat to make sure the wheels can glide smoothly without catching on the carpet. A basic black office chair is always attractive, but a chair in a bright color will add style to your workspace. If you have clients or employees who visit you in your office, make sure you have a few chairs for them as well; visitor chairs are another place you can add your decorative touch to the office.
A few electronics are necessary for any business, whether it’s one person in an office or several people in a retail store. Are you setting up a new business? Here’s what you’re going to need. Mail, old invoices, credit card statements, and other sensitive papers need to be shredded. Every office should have a paper shredder to protect information, but you’ll need to decide how much to spend based on how much shredding you’ll need to handle. Printers are also very important; many businesses still require paper copies of many documents. You may want to get a printer/copier/fax machine combination; it can be more expensive up front but will save space. Make sure you keep ink and toner on hand, as well as printer paper. Do you have employees? Track their hourly wages with a time clock. Each employee may need a telephone and a headset, or you may want to have one phone for the office to share. If you’re setting up a store, make sure you have a cash register and all its accessories before you open your doors. With everything in place, you’ll be ready for your first customer in no time.
To keep your office running smoothly, stock the supply closet with the little things everyone uses every day. If you have new office supplies ready before you run out of the old ones, you can make your business as productive as possible. It helps to keep a list of the items your team uses regularly, so you can take inventory and restock those essentials. Paper clips, staples, binder clips, and tape are always a good idea. Scissors, hole punches, and box cutters will be necessary at some point, so it’s good to have those, too. Envelopes and shipping supplies are going to be essential if you’re shipping goods or correspondence to customers or clients; you may want to have a wall map if you need to keep track of shipping charges to different areas.